Free Generator

Invoice Generator

Create professional invoices in minutes

Converge Converge Team
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Line Items
Subtotal: $1,500.00
Tax: $0.00
Total: $1,500.00

An invoice generator lets you create professional-looking invoices without accounting software or design skills. Enter your business details, add line items, and produce a clean, printable invoice in minutes. New business? You may also need a privacy policy and terms of service.

According to QuickBooks' 2024 Small Business Survey, 64% of small businesses still create invoices manually — in Word, Excel, or even by hand. Late and incorrect invoicing is cited as the top reason for payment delays, with the average small business having $84,000 in unpaid invoices at any given time.

A structured invoice template ensures you never miss required information. FreshBooks data shows that invoices with clear payment terms, itemized charges, and professional formatting get paid 2x faster than informal requests. Adding a specific due date (instead of "Net 30") further reduces payment time by 8 days on average.

This generator creates browser-printable invoices formatted for letter and A4 paper. Use your browser's "Save as PDF" function to create a downloadable file. All data stays in your browser — nothing is stored or transmitted.

How to Use This Generator

  1. Enter business details: Your company name and client name.
  2. Set invoice details: Invoice number, date, and due date.
  3. Add line items: Enter descriptions, quantities, and rates. Add more rows as needed.
  4. Set tax rate: Optional — enter your applicable tax percentage.
  5. Print or save: Click "Print / Save PDF" and select "Save as PDF" in the print dialog.

Pro Tips

  • Be specific in descriptions: "Website development — homepage redesign (March 2026)" is better than "Web work." Specificity prevents disputes and speeds up approval.
  • Set a due date: "Due March 15, 2026" gets paid faster than "Net 30." Make it easy for the client to know exactly when to pay.
  • Number sequentially: Start at INV-001 and never skip or reuse numbers. This keeps your records clean for tax time.
  • Include payment instructions: Bank details, PayPal address, or payment link. The fewer steps between receiving and paying, the faster you get paid.

Frequently Asked Questions

What should an invoice include?
A proper invoice should include: your business name and contact info, client name and address, unique invoice number, invoice date and due date, itemized list of services/products with quantities and prices, subtotal, tax amount, total due, and payment terms. Missing any of these can delay payment.
What is a standard payment term?
Net 30 (payment due within 30 days) is the most common B2B payment term. Net 15 and Net 60 are also standard. According to Xero's research, invoices with shorter payment terms (Net 15) get paid 15% faster. Including 'due on receipt' results in the fastest payments but may not suit all business relationships.
How do I number my invoices?
Use a sequential numbering system like INV-001, INV-002, etc. Some businesses use date-based numbering (2026-001). The key is consistency and uniqueness — every invoice must have a unique number for accounting and tax purposes. Never reuse or skip numbers, as gaps can trigger audit questions.
Should I charge sales tax on my invoices?
It depends on your location, what you're selling, and where your customer is. In the US, services are generally not taxed in most states, but products are. SaaS products have varying rules by state. Consult a tax professional for your specific situation. This generator lets you add any tax percentage.
How do I save this invoice as a PDF?
Click the 'Print / Save PDF' button. In the print dialog, select 'Save as PDF' as the destination (available in Chrome, Firefox, Edge, and Safari). This creates a clean PDF without the website header and footer. The invoice is formatted specifically for standard letter/A4 paper size.
What is the difference between an invoice and a receipt?
An invoice is a request for payment sent before or at the time of service. A receipt is confirmation that payment has been received. Invoices say 'please pay this amount.' Receipts say 'you paid this amount.' Both are important for bookkeeping but serve different purposes.

Related Free Tools

Business Name Generator →Privacy Policy Generator →Terms of Service Generator →

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