Email Signature Generator
Create a professional HTML email signature in minutes
Converge Team
Your Details
Preview
Your email signature appears at the bottom of every message you send. For most professionals, that means dozens or hundreds of impressions per week — each one a chance to reinforce your brand and make it easy for people to contact you. Pair your signature with a professional out of office message for complete email polish.
Despite this, most email signatures are an afterthought: a hastily typed name and phone number, or worse, an outdated signature from three job titles ago. A well-designed signature signals professionalism, builds trust, and drives traffic to your website or social profiles.
Research from Exclaimer found that companies with standardized, branded email signatures see a 22% increase in brand awareness and a measurable lift in website traffic from signature links. For customer-facing teams, a consistent signature across all agents creates a cohesive brand experience.
The challenge has always been technical: email signatures use HTML tables (not modern CSS) because email clients like Outlook, Gmail, and Apple Mail render HTML differently. What looks perfect in Gmail might break in Outlook. This generator creates table-based, inline-styled signatures that work reliably across all major email clients.
Whether you are building signatures for yourself or standardizing them across a support team, this tool handles the technical complexity so you can focus on what to say — not how to code it.
How to Use This Generator
- Fill in your details: Enter your name, title, company, and contact information. Only the name field is required — everything else is optional.
- Pick a style: Choose Professional (clean with a divider), Modern (colored sidebar accent), or Minimal (text only).
- Choose your color: Set an accent color that matches your brand. The default is a professional blue.
- Preview your signature: The live preview updates as you type. Check that it looks right before copying.
- Copy and paste: Click "Copy HTML" to get the raw code, or "Copy Signature" to copy the rendered version directly into your email client's signature settings.
Pro Tips
- Keep it short: 3-4 lines of text plus your name. Every additional line makes your emails look longer and your signature less effective.
- Limit links: One website link and one or two social profiles is plenty. Too many links look spammy and dilute clicks.
- Use a consistent color: Match your company's brand color for the accent. This small detail creates visual consistency across all team communications.
- Test across clients: After pasting your signature, send test emails to Gmail, Outlook, and a mobile client. Most rendering issues are caught this way.
- Update regularly: When you change roles, phone numbers, or company branding, update your signature immediately. Outdated signatures erode trust.